10 Guidelines for Paying and Hosting Guest Speakers and Musicians

Money can be an awkward issue for churches and guest speakers.

It’s the issue both parties consider; but it’s often the issue around which both parties tiptoe.

It should not be that way. It’s really a matter of biblical stewardship and hospitality. Over the years, I have worked with many churches and speakers (and a few musicians) to establish some guidelines for hosting and paying guest speakers. Keep in mind, these are guidelines, not rigid rules. There will always be reasons for exceptions.

1. Pay with a generous spirit. As your church is able, try to abound in generosity to the guest speakers and musicians. Art Rainer actually developed a formula for paying guest preachers specifically. I think his approach is a good starting point for guest preachers. There will be differences for conference leaders, musicians, and others.
2. Ask the guest speaker for expectations for pay. Don’t be shy to ask guest speakers if they have specific fees or payment guidelines. There is no need to tiptoe around this matter.
3. Pay promptly. Your church should have the check waiting when the speaker arrives. Get the W-9 form and travel expense reimbursement form completed ahead of time as often as possible. You should never tell a speaker you will get a check to him later after he has completed his engagement with you.
4. Cover all travel expenses. Those expenses would include airfare or mileage reimbursement, rental car, meals, and lodging. There is nothing wrong with being clear about what level of expenses you…